When a golfer wishes to register for the tournament event, they will click the link and be taken directly to the online form.  tournament planners may also communicate the address of the online registration form directly to participants via email, mail, fax, etc.

Golfers enter their information into the online form, select a payment option then click “submit”.  Golfers entering a valid email address will receive a confirmation email containing content supplied by the event planner.

Tournament planners access the submitted information by logging into the online database from the ePly Golf website.  Once logged in, reports are available showing golfer lists, contact information, payment reports etc.

The information in the database may also be downloaded by the tournament planner to use with scoring systems, print name tags and address labels or to be added to an existing database.
 

Outlined below is the layout for a typical golf tournament registration form.  See our portfolio page for some examples of actual forms.

1. One online form with any of the following sections.

In each section some typical fields are suggested. Only the fields required for your tournament will appear on your online form.

Section #1 - Tournament Information and Logos
- Space is provided at the top of the online form to post the time, date and location of the tournament and two logos.

Section #2 - Sponsorship Options
- up to ten sponsorship options that can be selected

Section #3 - Information About the Person Registering
- first name, last name, business name, address, city, postal code/zip, province/state, phone number, fax number, email address and website

Section #4 - Tournament Registration Options
- complete foursome yes/no, number of singles, number of people attending the reception/dinner only

Section #5 - Player Information
- first name, last name, business name, address, city, postal code, province, phone number, fax number, email address, website, handicap or index, shirt size, special requirements

Section #6 - Payment Information
- pay by cheque, pay by credit card (manual), name of credit card, credit card type, credit card number, expiry date, receipt yes/no, invoice yes/no, comments

2. Online Form Features

• The colours of the form are adjusted to match the tournament's website or printed material.
• The amount a player owes is automatically calculated by the system to ensure its accurate.
• Programming is added to prevent golfers from making invalid selections.

3. Features For the Tournament Organizer

• Tournament organizers have unlimited access to the always up to date online reports during the reply period and for thirty days after the tournament.
• Tournament organizers can edit the information in the database to update payment status, correct spelling etc.
• Tournament organizers can assign starting positions to each foursome using the online draw sheet tool.
• Tournament organizers can download an excel spreadsheet of all the information in the database.  This can be exported to scoring systems or used to make name tags, mailing labels etc.

4. General System Features

• Each person registering will receive an automatic confirmation email. The content of this email is determined by the tournament organizer and can include times, dates, location, links to sponsors websites, etc.
• Credit card information is collected on the online form using SSL (secure socket layer) technology, is encrypted and emailed to a designated to person who will decipher the information and process the credit card manually. The application to decipher the information is provided by ePly Services.
• The form will be online for up to six months prior to the tournament.

Next learn about how payments are handled, view our portfolio or try our demo.